Agreement Form

 

Click Here to download & print off the agreement form.

 

The Hidden Porch Agreement

Reservations:

A non-refundable reservation fee of $300 is required to reserve the chapel and/or outdoor wedding facilities for up to six (6) hour wedding reservation and $500 for all day reservations (10 a.m. to 10 p.m.). The balance is due no less than 60 days prior to the event.

All payments must be made by the due date or reservation/deposit will be forfeited and event deemed cancelled.

Damage Deposit:

A refundable deposit of $300 is required no later than three weeks prior to the event. The deposit shall be applied to any damage you or your guests may cause or breech of this Agreement. Additionally, a portion or all of the deposit will be retained for failure to have vacated the property at the designated time. Event time is determined by the scheduled time and not when you or your party arrives. Schedules are coordinated with other activities and events, so scheduled times must be followed.

Additional time may be available at a cost of $250 per hour, however, such additional time must be arranged previously and all deliveries and set up shall be done within your specified time. This includes, florists, cake, rentals, DJ, and cater. Please inform all vendors, ministers, etc. of the scheduled time to arrive. THE DAMAGE DEPOSIT WILL BE RETURNED WITHIN ONE WEEK OF YOUR EVENT.

Any breech of the following will cause you to forfeit all or a portion of your damage deposit:

  • Pets are not allowed (without permission)
  • No permanent or temporary fasteners may be used to hang anything
  • No confetti, no birdseed
    • Bubbles and sparklers are acceptable outside
    • All flower petals dropped must be picked up by wedding party.
  • Any damage to the grounds or facility
  • Excessive clean up of grounds or facility

Alcohol:
No alcohol allowed on grounds or parking lot.  If alcohol is used, you and your guests will be asked to leave and your deposit will not be refunded.

Smoking:
Smoking in Designated Areas only.

 

Cleaning Responsibility of the Party:

  • All trash bagged and placed in dumpster provided outside chapel or at The Pecan Porch
  • All floors swept
  • All trash picked up from grounds
  • All spills mopped, wiped or cleaned up
  • Cleaning crew may be used for a prearranged fee

 

Cancellation Policy:

Reservation Fees are non-refundable. Event cancellation must be made no later than 90 days prior to wedding/event. Cancellations made later than 90 days prior to wedding/event will result in forfeiture of all monies paid.

Postponements and Date Changes:

All changes must be made in writing no less than 60 days prior to even and subject to availability.

Rehearsal:

A one-hour rehearsal, normally on a Thursday evening is included. Keep in mind, we will schedule multiple rehearsals in an evening back-to-back, so designated times must be strictly followed. Please inform ALL of your wedding party so they do not show up early and are prepared to rehearse and vacate the chapel & garden area. If your rehearsal begins late, it will still end at the designated time.

Agreements of the Rental Party

Wedding prices include 100 white folding chairs for inside the chapel, or 150 for outdoor ceremonies and the pavilion. Also included are fifteen 60” round tables and three 6 ft rectangular tables. Wrought iron plant/floral stands are provided and included which may be used indoors or outdoors.

We will set up tables and chairs to your specification. At your rehearsal we will discuss your instructions on where to set tables and chairs. Our “set up” person(s) will also tear down and store tables and chairs. Unless you have pre-arranged for our clean up crew to clean, you will be responsible for clean up (broom clean) and trash removal. A garbage receptacle and liners are provided. Bring any towels or cleaning rags you believe you may need. We have a clean up crew, should you choose in advance to include that in your wedding budget.

~We do not provide a parking attendant so you should assign someone to direct cars especially those who need the handicap access.

~Well behaved children are always welcome at The Hidden Porch. Please keep in mind our venue is not a playground for children. Children must be supervised by adults at all times (during rehearsals & weddings) and must not be allowed to run around unattended. This is the responsibility of the bride to let her guests know this.

The Hidden Porch and/or The Pecan Porch, Inc., shall not be held responsible for any loss, stolen, missing, or damaged property incurred by you or your guest.

Guests agree to release and hold The Hidden Porch and/or The Pecan Porch, Inc., harmless, including any attorney fees and costs incurred, from all claims, demands, suits or judgments from use of the chapel or outdoor wedding facilities including, but not limited to any damages incurred, injury, or even death. Garden areas consist of grassy areas, areas with loose gravel, uneven walkways, steps, and terraced landscaping. Guests of the wedding party should know and understand walkways are designed with natural materials which are inconsistent. No valuables shall be left in dressing rooms and The Hidden Porch is not responsible for any items lost or stolen.

The Hidden Porch and/or The Pecan Porch, Inc., shall not be held responsible for inclement weather, any power failures, any equipment failure, any electrical equipment failure, which may occur prior, and during any event.

We reserve the right to make changes to any policy or procedure at any time.

We reserve the right to refuse service to anyone.

Click here to download & print off the agreement form.